How To Change Reference Style In Word

If you are a document author, this commodity will be very useful for yous. You will learn how to insert a table of contents into your document, modify and update it merely in a few clicks. Also, I'll testify you how to make your document expect good using Give-and-take's built-in heading styles and the multilevel list option.

I am sure that anybody who reads this article correct now had to deal with a really long document in Microsoft Word at to the lowest degree once in their lives. It could exist an academic paper or a lengthy written report. Depending on the project, it might be dozens or even hundreds of pages long! When you accept such a large document with chapters and subchapters it turns out to exist very hard to navigate in the certificate searching for necessary information. Luckily, Word allows you to create a tabular array of contents, making it easy to refer to the relevant sections of your document, and therefore it is a must-practice job for certificate writers.

You could create a table of contents manually, only information technology would be a existent waste matter of fourth dimension. Allow Discussion do information technology automatically for you!

In this post I volition show y'all how to create a table of contents in Give-and-take in an automated way and also how to update it merely in a few clicks. I'll use Word 2013, simply you can use exactly the aforementioned method in Word 2010 or Word 2007.

Make your document look good
- Heading Styles
- Multilevel Listing
- Why should I use the heading styles?
Creating a basic table of contents
Modify your table of contents
Update a table of contents

Make your certificate look skillful

Heading Styles

The key to creating a quick and piece of cake contents page is to use Word's congenital-in heading styles (Heading 1, Heading 2, etc.) for the titles (capacity) and subtitles (subchapters) of your document. Don't worry if you haven't used them yet, I will bear witness yous how it works with regular text.

Highlight the title or the text you want to be the title of your first main department
Go to the HOME tab in the Ribbon
Search for the Styles grouping
Choose Heading 1 from the group

Click Heading1 in the Styles group on the Home tab to apply the Heading 1 style

So at present you have assigned the outset main section of your document. Go along it upward! Go on scrolling through the text and selecting the primary section titles. Apply the "Heading one" style to these titles. They will appear in your table of contents as the main section titles.

Next, define the secondary sections within each primary chapter, and apply the "Heading 2" way to the subtitles of these sections.

Click Heading2 to define the subtitles

If you want to place accent on some paragraphs within the secondary sections, and then you can select the titles for them and apply the "Heading 3" style to these titles. Y'all tin can also take advantage of the "Heading 4-9" styles for creating additional heading levels.

Multilevel List

I want my table of contents to exist more presentable, then I am going to add a numbering scheme to the titles and subtitles of my document.

Highlight the start chief championship.
Find the Paragraph group on the Dwelling house tab in the Ribbon
Click the Multilevel Listing button in the group
Select the way from the Listing Library options

Click the Multilevel List to numerate the titles

Hither comes the number of my first main title!

Add numbers to the titles in your contents

Go circular for the other main titles, just at present when the number appears next to the title, click the lightning box and choose "Keep numbering". It will make the numbers become upwards.

Click Continue numbering to make the numbers increase

As for the subtitles, highlight one, printing the TAB button on your keyboard, and then choose the same Multilevel List choice. It will design the subtitles of the secondary sections with the numbers like 1.i, one.ii, one.three, etc. as in the screenshot below. You tin can also choose another choice so that they await differently.

Press TAB and add numbering to the subtitles

Keep the ball rolling throughout the document for all of your sections. :-)

Why should I use the heading styles?

On the one hand, the heading styles greatly simplify my work and present my document in a structured way. On the other mitt, when I insert a table of contents, Word automatically searches for those headings and displays a table of contents based on the text that I marked with each manner. Later I can also use these headings to update my table of contents.

Creating a bones table of contents

Now I have my document well-prepared with the titles equally Heading i and the subtitles as Heading 2. It's time to let Microsoft Word practise its magic!

Place the cursor where yous desire the tabular array of contents to appear in the document
Navigate to the REFERENCES tab in the Ribbon
Click the Table of Contents button in the Table of Contents group
Choose ane of the "Automated" table of content styles listed

Click Table of Contents on the References tab to insert a TOC

Here yous are! My table of contents looks like this:

The resulting table of contents in Word

A Table of Contents likewise creates links for each section, allowing you to navigate to unlike parts of your certificate. Just hold the Ctrl key on your keyboard and click to go to any section.

Hold the Ctrl key and ckick to follow links

Modify your table of contents

If you are not satisfied with the look of your table of contents, you can always change root and branch of it. To practise and then, you need to open the Table of Contents dialog box.

Click inside the table of contents.
Go to REFERENCES -> Table of Contents.
Select the "Custom Table of Contents..." command from the button's drib-down carte.

The dialog box appears and displays the Tabular array of Contents tab where you can customize the style and appearance of your table of contents.

Open the Table of Contents dialog box to customize the style

If you desire to change the mode the text in your table of contents looks (the font, font size, colour, etc.), you need to follow the steps below in the Table of Contents dialog box.

Brand certain that you lot have called "From Template" in the Formats box
Click the Modify button at the bottom right to open the following window

The Modify Way dialog box displays:

Open the Modify Style dialog box to make changes to the formatting

Make changes to the formatting and click OK
Select another style to modify and repeat
When you take completed the editing, click OK to leave
Click OK to replace the table of contents

Update a table of contents

A Table of Contents is a field, not ordinary text. For this reason information technology doesn't update automatically.

Once yous make any changes to your document construction, y'all have to update the tabular array of contents yourself. To perform the update:

Click anywhere in the table of contents
Press F9 or the Update Table button in the content control (or on the REFERENCES tab)
Apply the Update Tabular array of Contents dialog box to choose what to update
Click OK

You can choose to update page numbers but, or the entire tabular array. It is a expert thought always to cull "Update entire table" in case y'all have made any other changes. Always update your table of contents earlier sending out or printing the document so that any changes are included.

Open the Update Table of Contents dialog box to choose what to update.

No thing how big your document is, you tin can meet there's nothing complicated nearly creating a table of contents. The all-time style to learn how to create / update a table of contents is to experiment doing it! Take some fourth dimension to become through the process and create your ain tabular array of contents.